CONSTITUTION AND BY -LAWS OF THE LOUISIANA HYPNOTHERAPY ORGANIZATION
ratified July 1, 2006
New Orleans, LA
I. NAME |
II. OBJECT |
|ARTICLE III. MEMBERSHIP |
|ARTICLE IV. OFFICERS |
|ARTICLE V. BOARD OF DIRECTORS |
|ARTICLE VI. ANNUAL CONFERENCE |
VII. FUNDS AND ENDOWMENTS |
VIII. AMENDMENTS |
| BY-LAWS||ARTICLE I. MEMBERSHIP |
|ARTICLE II. DUES |
III. ELECTION OF OFFICERS |
IV. BOARD OF DIRECTORS |
V. COMMl1TEES |
|ARTICLE VI. PUBLICATIONS
|ARTICLE VII. ANNUAL CONFERENCE
|ARTICLE VIII. FISCAL YEAR |
|ARTICLE IX. SEAL |
|ARTICLE X. AMENDMENTS |
| CODE OF ETHICS||NUMBERS 1- 9|
The Organization shall be known as The Louisiana Hvpnotherapy Organization. hereinafter
referred to as "the Organization. "
ARTICLE II. OBJECTIVE
The objective of the Organization shall be the education and networking
of hypnotherapist and those interested in hypnosis. The Organization shall stimulate research, discussion and publications
for the scientific study and clinical uses of hypnosis. It shall encourage cooperative relations with other hypnotherapy groups
Membership shall be open to qualified individuals as set forth in the By-Laws.
ARTICLE IV. OFFICERS
The officers of the Organization shall be a President. a Vice-President the immediate Past-President. a Secretary and a Treasurer
to be elected according to the procedures specified in the By:-Laws and to serve for the terms there indicated. Any officer
will however continue in office until a successor has been elected.
Section 2. The President
shall also act as Chairman of the Board of Directors. The President shall preside at all business meetings and at all scientific
meetings of the Organization. In the event of the President's death, resignation, or absence presidential duties shall
devolve successively upon the Vice-President, the immediate Past-President, the Secretary or the Treasurer, or a President
Pro-term appointed by the Board of Directors.
Section 3. The Secretary shall maintain the records
of the Organization including historical records the minutes of its meetings, and copies of its publications and shall also
be responsible for attending to correspondence relating to the Organization.
Section 4. The Treasurer
shall be responsible for receiving funds due the Organization from dues, and other sources accounting for them according to
acceptable practices disbursing them according to instructions from the President submitting a budget annually to the Board
of Directors and. subject to the Board of Directors approval, operate in accordance with it.
ARTICLE V. BOARD OF DIRECTORS
Section 1. The Board of Directors shall be the
governing body of the Organization. It shall call regular and special meetings. It shall have the power to fill vacancies
in elective offices to complete the term for an office vacated by resignation, death, or inability to serve. The Board of
Directors shall consist of the elected officers of the Organization plus not fewer than six (6) members elected by the Membership
according to the procedures specified in the By-Laws. All former Presidents (having served as immediate Past-President) shall
be non-voting members of the Board of Directors (unless eligible to vote by virtue of holding other office).
Section 2. The Board of Directors may conduct
its business by mail. Replies by a majority of the members of the Board shall constitute a quorum for purposes of taking action.
provided the notification has been by air mail 45 days prior to the date of counting the ballots.
Section 3. The Board of Directors shall approve
the annual budget submitted by the Treasurer. and be responsible for the disbursement of the funds of the Organization.
Section 4. The Board of Directors may establish
such committees as may be necessary for the conduct of the affairs of the Organization.
ARTICLE VI. ANNUAL CONFERENCE
Section 1. There shall be an Annual Conference held periodically, usually
in Julv at a time and place to be designated by the Board of Directors.
Section 2. The Annual Conference shall provide opportunities for invited speakers
and volunteered papers on topics of mutual interest covering research on hypnosis and closely related phenomena and clinical
and other applications of hypnotic procedure and knowledge. as well as workshops and specific training.
Section 3. The Conference shall also provide opportunities
to deal with the business affairs of the Organization including deliberations of the Board of Directors. and the Council of
Representatives and reports to those members who are in attendance.
ARTICLE VII. FUNDS AND ENDOWMENTS
The Organization may solicit and
receive funds and endowments. Expenditures of all funds shall be authorized by the Board of Directors.
Section 1. This Constitution may be amended
by a two-thirds affirmative vote of those voting in a referendum submitted by email to the members in good standing.
Section 2. Amendments may be proposed by the Board of Directors. or a petition by any twenty
(20) members of the Organization.
Section 3. All proposed amendments
to the Constitution shall be communicated to the members at least 90 days prior to the closing of the vote and the counting
of the ballots.
ARTICLE I. MEMBERSHIP
Section 1. The membership in the Louisiana Hypnotherapy Organization (the Organization) shall consist of
Members and Honorary Members. The Membership year shall be the calendar year. July I-June 30
Section 2.(a) Any applicant for membership shall automatically
be eligible and shall be approved to become a Member in the Organization upon presenting an application and upon the payment
Section 3. Honorary
Members shall be elected upon special invitation and without application by the Board of Directors and shall be limited to
distinguished scientific contributors to hypnosis. They shall have all the privileges of membership. but shall be free of
the obligation to pay membership dues for one year.
Section 4. Members and Honorary Members may all vote in the election of officers and on all matters put
to a vote of the Members. but the right to hold office or to be a director is restricted to Members.
Section 5. In the event of unethical or unprofessional behavior
of a member (in any membership status), formal complaint shall be made in writing to the Chairman of the Committee on Ethical
Practices. If that Committee deems necessary it may recommend that the Board of Directors take official discretionary action,
which may be in the form of warning, suspension, or expulsion from the Organization. Appeal of such a decision may be made,
and the appellant may request a hearing by a special committee appointed by the Board of Directors for that purpose.
Section 6. Except where the context indicates
a reference to a member of the Council of Representatives as such, any reference to Member or Members (Capitalized) in these
By-Laws shall be reference to a full member of the Organization under Section 1 of this Article 1 and not to an Honorary Member.
and any reference to member or members (non-Capitalized) in these By-Laws shall be reference to any member of the Organization
whether a Member or Honorary Member.
7. The Membership year shall be from July lst to June 30 the following year.
ARTICLE II. DUES
Section 1. The annual dues will be set by the Board of Directors.
Section 2. Notices of dues will be sent in sufficient time4
and if the dues have not been paid by the member within three (3) months of the date on which they are due4 such member will
be declared in arrears and his name dropped from the membership rolls. Membership can be reinstated by paying in full
the dues for the current year in which the membership is reinstated.
ARTICLE III. ELECTION OF OFFICERS
To be nominated for office. a candidate must have been a member in good standing in the Organization for at least one (1)
year prior to nomination.
The election of officers shall be held annually, the election usually to be completed prior to the Annual Conference so that
the newly elected officers who are to take office can be announced and recognized at the Annual Conference. (Article V. Section
Section 2. The candidates
who receive the largest number of votes for each office shall be declared elected. In the case of a tie vote, the Chairman
of he Committee on Nominations and Elections shall decide by lot between the two candidates. This shall be done in the presence
Section 3. The
new officers shall be notified of their elections by email or by the United States Postal Service and shall take office at
the time of the Annual Conference after completion of the business of the existing Board of Directors.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. The Board of
Directors shall consist of the elected officers plus a number of Members. The number of Members to serve on the Board shall
be designated by the Board of Directors. but at no time shall it be fewer than three (3). The Board of Directors shall instruct
the Secretary in sufficient time. and not less than a minimum of 60 days as to the number of its members to be elected to
serve on the Board of Directors before the Annual Conference.
Section 2. The Board of Directors shall review the financial situation of the Organization at least once
a year. The Treasurer shall prepare a budget based on the previous year's audited financial statement. This budget, together
with the audited financial statement, shall be presented to the Board of Directors for approval and for information within
60-90 days of the termination of the fiscal period (but in time for the Conference every third year).
Section 3. The Board of Directors shall specify the location of a
Central office, where the records of the Organization are kept, and through which the interim business of the Organization
is conducted. and may designate at its discretion an Administrative Officer to work in cooperation with the Treasurer.
ARTICLE V. COMMITTEES
Section 1. The President is
responsible for appointing all regular and special committees.
Section 2. The following regular committees shall be appointed:
(a) Committee on Nominations and Elections.
The Committee for Nominations and Elections shall consist of a chairperson~ two committee
members appointed by the President and the immediate Past-President of the Or2anization. The Committee shall provide nominees
and conduct elections in accordance with Article III.
(b) Committee on Ethical Practices.
Committee, consisting of not less than three members, shall receive ethical complaints against members and make recommendations
to the Board of Directors according to Article 1. Section 6.
(c) Committee on Publications.
Committee, consisting of not less than three members, shall supervise the publications policies of the Organization and make
recommendations to the Board of Directors, in accordance with the provisions of Article VI.
Committee on Programs
This Committee consists
of a chairperson and two committee members and shall select speakers and/or programs for the regular membership meetings in
accordance to the provisions of Article II and the Code of Ethics of the Organization.
Section 3. Membership on Committees shall be for a term of
one (1) year in parallel with the term of the Board of Directors.
ARTICLE VI. PUBLICATIONS
Section 1. The President shall appoint
a Committee on Publications to recommend to the Board of Directors publication policies for the
Organization. Such publications may include Directories of Members, Proceedings of the Annual Conferences, Journals, Newsletters,
Symposia, or other publications coherent with the objectives of the Organization.
Section 2. The Committee on Publications, with the approval of the Board of Directors,
may from time to time designate an independent journal as the official scientific publication of the Organization, and the
Board of Directors may enter into contractual arrangements with that journal.
ARTICLE VII. ANNUAL CONFERENCES
Section 1. An Annual Conference shall be held every year on the second weekend of July unless
changed at least six months before the conference. A Conference
Committee shall be established which shall include a chairperson and at least one member of the Board of Directors of the
Section 2. The
Conference shall provide opportunities for invited speakers and volunteered papers on issues of mutual interest, covering
research on hypnosis and closely related phenomena. and clinical and other applications of hypnotic procedures and knowledge.
Section 3. The Conference shall
provide opportunities to deal with the affairs of the Organization. (a) A regular meeting of the Board of Directors shall
take place, with an agenda prepared by the President and the Secretary of the Organization.(b) A plenary session of all members
in attendance at the Conference shall be called to hear reports and to discuss such matters as may be pertinent.
ARTICLE VIII. FISCAL YEAR
1. The fiscal year of the Organization shall begin on the first day of July of each year and end on the last day
of June of the following year.
The Board shall provide a corporate
seal which shall be in the form of the name of the Louisiana Hypnotherapy Organization and the Fleur de Lis symbol.
ARTICLE X AMENDMENTS
Section 1. Amendments to the By-Laws may be proposed by the Board
of Directors. or bv petition signed by any twenty (20) members of the Organization.
Section 2. Amendments to the Constitution require ratification by the membership (see Constitution.
Article VIII. Section 1), but amendments to the By-Laws may be made by a two-thirds affirmative vote by those voting among
Section 3. Proposed
amendments to the By-Laws shall be communicated to the Membership at least 90 days prior to the closing of the vote and the
counting of the ballots.